SPEC Workflow Management

Quick Reference

SPEC Workflow Orchestration using GEARS notation (current) — backed by the EARS legacy backward-compatibility window — for systematic requirement definition and Plan-Run-Sync workflow integration.

Lint behavior canonicalized per the GEARS migration policy.

Core Capabilities:

• GEARS-Format Specifications (current): Five requirement patterns with the unified compound clause [Where ...][While ...][When ...] The <subject> shall <behavior> and a generalized <subject> (any noun, not only "the system")
• EARS Legacy Reference: All EARS patterns preserved per the lint engine's backward-compatibility policy to keep pre-v3 SPECs (those authored before GEARS became canonical) readable
• Requirement Clarification: Four-step systematic process with assumption analysis
• SPEC Document Templates: Standardized 3-file structure (spec.md / plan.md / acceptance.md)
• Plan-Run-Sync Integration: Seamless workflow connection
• Parallel Development: Git Worktree-based SPEC isolation
• Quality Gates: TRUST 5 framework validation

GEARS Five Patterns (current notation):

Pattern	GEARS form (current)	EARS form (legacy)	Notes
Ubiquitous	"The shall "	"The system shall "	<subject> may be any noun: system, component, service, agent, function, artifact
Event-driven	"When , the shall "	"WHEN , the system shall "	Unchanged trigger semantics
State-driven	"While , the shall "	"WHILE , the system shall "	Unchanged — promoted as a first-class pattern
Capability gate	"Where <capability / feature flag / static config>, the shall "	"WHERE , the system shall "	Reframed — represents capability gate / feature flag / static config (no longer "Optional")
Event-detected (replaces IF/THEN)	"When , the shall "	IF <condition> THEN <action> [DEPRECATED — use WHEN ]	The IF/THEN modality was removed; describe the same intent as a detected event

Unified compound clause: **Where** <precondition> **While** <state> **When** <event> the <subject> shall <behavior> — any subset of the three modifiers may chain.

See GEARS notation reference.

IF/THEN deprecated callout: Authoring guidance previously used IF <condition> THEN <action> to describe state-conditioned behavior. In GEARS that intent is expressed as When <condition-detected> (event-detected form). The lint engine emits a LegacyEARSKeyword warning (non-strict) or error (moai spec lint --strict) on residual IF/THEN in new SPECs. The 6-month backward-compatibility window remains active for legacy SPECs.

Generalized subject substitution: GEARS replaces the hardcoded "the system" subject with <subject>, which may be any noun. Authors writing NEW SPECs MAY use the generalized form. Examples of valid non-"the system" subjects:

• "The skill shall present GEARS as the primary notation." (Ubiquitous, <subject> = skill)
• "The agent shall return a blocker report instead of prompting the user." (Ubiquitous, <subject> = agent)
• "When a SPEC author opens the file, the component shall display the deprecation banner." (Event-driven, <subject> = component)

Pre-v3 SPECs (those authored before GEARS became canonical) keep "The system" as the default subject for readability; existing readers do not need to relearn the canonical phrase.

EARS Five Patterns (legacy — 6-month backward-compatibility window):

Pattern	Format	Use
Ubiquitous	"The system shall always X"	Always active
Event-Driven	"WHEN event THEN action"	Trigger-response
State-Driven	"WHILE state, the system shall ..."	Conditional behavior (use WHILE, not legacy IF/THEN)
Unwanted	"The system shall not X"	Prohibition
Optional	"Where possible, provide X"	Nice-to-have

The legacy IF/THEN modality is replaced by GEARS When <event-detected> — see callout above.

When to Use:

• Feature planning and requirement definition
• SPEC document creation and maintenance
• Parallel feature development coordination
• Quality assurance and validation planning
• Requirements gathering from user story narratives

Quick Commands:

/moai:1-plan "user authentication system"                   # Create new SPEC
/moai:1-plan "login" "signup"                              # Parallel SPECs
/moai:1-plan "payment processing" --branch                  # New branch
/moai:1-plan SPEC-001 "add OAuth support"                   # Update existing

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Implementation Guide

Core Concepts

SPEC-First Development Philosophy:

• EARS format ensures unambiguous requirements
• Requirement clarification prevents scope creep
• Systematic validation through test scenarios
• Integration with DDD workflow for implementation
• Quality gates enforce completion criteria
• Constitution reference ensures project-wide consistency

Constitution Reference (SDD 2025 Standard)

Constitution defines the project DNA that all SPECs must respect. Before creating any SPEC, verify alignment with .moai/project/tech.md.

Constitution Components: Technology Stack, Naming Conventions, Forbidden Libraries, Architectural Patterns, Security Standards, Logging Standards.

Constitution Verification: All SPEC technology choices align with Constitution stack versions, no forbidden libraries, naming conventions respected, architectural boundaries preserved.

WHY: Constitution prevents architectural drift and ensures maintainability.

SPEC Workflow Stages

Stage	Activity
1	User Input Analysis — parse natural-language feature description
2	Requirement Clarification — 4-step systematic process
3	EARS Pattern Application — structure requirements using five patterns
4	Success Criteria Definition — establish completion metrics
5	Test Scenario Generation — create verification test cases
6	SPEC Document Generation — produce standardized markdown

GEARS Format (current)

GEARS (Generalized EARS) is the canonical SPEC notation as of v3.0.0. It preserves Ubiquitous / When (event-driven) / While (state-driven) and reframes Where as a capability gate. The legacy IF/THEN modality is replaced by When <event-detected>.

GEARS notation is exhaustively described in docs-site GEARS notation reference and the canonical GEARS migration policy record.

Compound clause example (with non-"the system" subject):

Where the project is initialized While strict mode is active When a SPEC author runs moai spec lint, the lint engine shall emit a LegacyEARSKeyword finding for every residual IF/THEN modality.

This example chains all three GEARS modifiers (Where, While, When) and uses <subject> = "lint engine" rather than "the system".

EARS Format (legacy — 6-month backward-compatibility window)

Five patterns cover all requirement types. Each pattern has a specific use case and test strategy. Pre-v3 SPECs (those authored before GEARS became canonical) continue to use EARS notation and remain valid per the lint engine's backward-compatibility policy.

See EARS deep dive with examples per pattern for use cases, examples, and test strategies for Ubiquitous, Event-Driven, State-Driven, Unwanted, and Optional requirements.

Requirement Clarification Process

5-step systematic process:

• Step 0: Assumption Analysis (Philosopher Framework) — surface technical, business, team, integration assumptions
• Step 0.5: Root Cause Analysis (Five Whys) — surface problem to root cause for problem-driven SPECs
• Step 1: Scope Definition — supported methods, validation rules, failure handling, session management
• Step 2: Constraint Extraction — performance, security, compatibility, scalability
• Step 3: Success Criteria — coverage targets, response time percentiles, functional completion, quality gates
• Step 4: Test Scenario Creation — normal, error, edge, security cases

See requirement clarification detailed workflow for assumption documentation templates and Five Whys application.

[NEEDS CLARIFICATION] Marker Convention

[NEEDS CLARIFICATION: ] markers identify unresolved questions in plan.md and research.md that MUST be settled before Implementation Kickoff Approval (plan→run HUMAN GATE).

Placement: ONLY in plan.md and research.md (NEVER in spec.md or acceptance.md).

Format:

• [NEEDS CLARIFICATION: <specific topic>] — inline marker for open questions
• Each marker MUST be addressable via orchestrator AskUserQuestion before run-phase entry
• plan-auditor detects unclarified markers and flags as "clarification gate" finding

3-Layer Distinction:

• [NEEDS CLARIFICATION: <topic>] — plan/research artifact blocker (user Q required)
• TODO — code-level implementation debt (no user Q needed)
• @MX:TODO — code-level annotation for untested/incomplete code

Processing:

• plan-auditor scans for [NEEDS CLARIFICATION] markers during audit
• If any remain, plan-auditor recommends resolution before Implementation Kickoff Approval
• Orchestrator runs AskUserQuestion rounds to resolve each marked topic
• Implementation Kickoff Approval (mandatory human gate) proceeds only after all clarifications are resolved

Plan-Run-Sync Workflow Integration

PLAN (/moai:1-plan): manager-spec analyzes input → EARS requirements → clarification → SPEC creation in .moai/specs/ → optional --branch.

RUN (/moai:2-run): manager-develop loads SPEC → ANALYZE-PRESERVE-IMPROVE (DDD) or RED-GREEN-REFACTOR (TDD) per quality.yaml constitution.development_mode → moai-workflow-testing reference → per-spawn Agent(general-purpose) domain delegation → quality-gate validation (Stop hook / /moai gate).

SYNC (/moai:3-sync): manager-docs synchronizes documentation → API docs from SPEC → README and architecture updates → CHANGELOG → version control commit.

Parallel Development with Git Worktree

Worktree provides isolated working directories per SPEC for parallel development without branch switching. Benefits: parallel development, clear ownership boundaries, dependency isolation, risk reduction.

See worktree workflow patterns for creation commands and team collaboration examples.

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Resources

SPEC File Organization

Standard 3-File Format:

• .moai/specs/SPEC-{ID}/spec.md — EARS format specification
• .moai/specs/SPEC-{ID}/plan.md — implementation plan, milestones, technical approach
• .moai/specs/SPEC-{ID}/acceptance.md — acceptance criteria, Given-When-Then scenarios

[HARD] Every SPEC directory MUST contain all 3 files. Missing files create incomplete requirements.

State files: .moai/state/last-session-state.json. Generated docs: .moai/docs/api-documentation.md.

SPEC Metadata Schema

Canonical 12 required fields (enforced by the SPEC frontmatter lint rule): id, title, version, status, created, updated, author, priority, phase, module, lifecycle, tags.

Status enum (8 values): draft → in-progress → implemented → completed | superseded | archived | rejected. (planned is retained in the enum as legacy-optional — NOT in the active flow; no agent authors a draft → planned transition. See .claude/rules/moai/development/spec-frontmatter-schema.md § Status Enum.)

Optional fields: issue_number, depends_on, lint.skip, bc_id, tier (S/M/L LEAN tier).

Full schema at .claude/rules/moai/development/spec-frontmatter-schema.md (SSOT).

SPEC Lifecycle Management

Three lifecycle levels:

Level	Description	Maintenance
spec-first	SPEC discarded after implementation	None
spec-anchored	SPEC maintained alongside implementation	Quarterly review
spec-as-source	SPEC is single source of truth, only SPEC edited by humans	Changes regenerate impl

Transitions: spec-first → spec-anchored when production-critical, spec-anchored → spec-as-source when compliance or regeneration workflow required. Downgrade requires explicit justification.

Quality Metrics

SPEC Quality Indicators: requirement clarity (all EARS patterns used), test coverage (all requirements have scenarios), constraint completeness, success criteria measurability.

Validation Checklist: All EARS requirements testable, no ambiguous language ("should", "might", "usually"), all error cases documented, performance targets quantified, security requirements OWASP-compliant.

Token Management

Phase	Token Budget
PLAN	~30%
RUN	~60%
SYNC	~10%

Context Optimization: SPEC document persists in .moai/specs/. Session state in .moai/state/. Minimal context transfer through SPEC ID reference. Agent delegation reduces token overhead.

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SPEC Scope and Classification

What Belongs in .moai/specs/

The .moai/specs/ directory is EXCLUSIVELY for SPEC documents that define features to be implemented.

Valid SPEC Content: feature requirements in EARS format, implementation plans with milestones, acceptance criteria with Given/When/Then scenarios, technical specifications for new functionality, user stories with clear deliverables.

SPEC Characteristics: forward-looking (what WILL be built), actionable, testable, structured (EARS).

What Does NOT Belong in .moai/specs/

Document Type	Why Not SPEC	Correct Location
Security Audit	Analyzes existing code	.moai/reports/security-audit-{DATE}/
Performance Report	Documents current metrics	.moai/reports/performance-{DATE}/
Dependency Analysis	Reviews existing dependencies	.moai/reports/dependency-review-{DATE}/
Architecture Overview	Documents current state	.moai/docs/architecture.md
API Reference	Documents existing APIs	.moai/docs/api-reference.md
Meeting Notes	Records decisions made	.moai/reports/meeting-{DATE}/
Retrospective	Analyzes past work	.moai/reports/retro-{DATE}/

Out of Scope Classification Rules

These routing rules decide what is out of scope for a SPEC document (and where it belongs instead). When authoring a SPEC's own exclusions section, express each excluded item as a ### Out of Scope — <topic> H3 sub-heading with - bullets so the section satisfies the OutOfScopeRule lint.

[HARD] Reports analyze what EXISTS → .moai/reports/. SPECs define what will be BUILT → .moai/specs/.

[HARD] Documentation explains HOW TO USE → .moai/docs/. SPECs define WHAT TO BUILD → .moai/specs/.

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Works Well With

• moai-foundation-core: SPEC-First DDD methodology and TRUST 5 framework
• moai-workflow-testing: DDD implementation and test automation
• moai-workflow-project: Project initialization and configuration
• moai-workflow-worktree: Git Worktree management for parallel development
• manager-spec: SPEC creation and requirement analysis agent
• manager-develop: DDD/TDD implementation based on SPEC requirements
• /moai gate skill (or sync-phase-quality-gate.sh Stop hook): TRUST 5 quality validation and gate enforcement (former manager-quality role)

For migration scenarios and validation scripts: references/migration-guide.md.

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Version: 1.3.1 (skill body compression pass) Last Updated: 2026-05-23 Integration Status: Complete - Plan-Run-Sync workflow with SDD 2025 features

Common Rationalizations

Rationalization	Reality
"The SPEC is obvious, I can skip EARS format"	EARS exists because obvious requirements are the first to be misinterpreted. The format forces disambiguation.
"Acceptance criteria are redundant with the requirements"	Requirements describe intent. Acceptance criteria describe observable evidence. Both are needed.
"I will refine the SPEC during implementation"	Late refinement means wasted implementation. SPEC is the cheap place to change your mind.
"Research is a nice-to-have, not a blocker"	Skipping research produces SPECs that conflict with existing code. research.md prevents rework.
"Annotation cycle is just user friction"	Annotation catches misunderstandings before code is written. It is the cheapest feedback loop in the pipeline.
"This SPEC is small, I do not need a separate file"	Every SPEC is a persistent contract. In-message SPECs cannot be referenced by /moai run SPEC-XXX.

Red Flags

• Requirements written in imperative prose instead of EARS (WHEN X, SHALL Y)
• Acceptance criteria phrased as subjective judgments ("feels fast", "looks clean")
• SPEC document missing research.md sibling when modifying existing code
• Annotation cycle skipped or reduced to a single-turn "looks good"
• Requirements use "should" where they mean "shall" (optional vs mandatory ambiguity)
• SPEC-ID not registered in .moai/specs/ directory

Verification

• SPEC file exists at .moai/specs/SPEC-XXX/spec.md with unique ID
• Every requirement uses EARS keywords (WHEN, WHILE, WHERE, IF, SHALL)
• Every acceptance criterion is observable (test output, file existence, metric threshold)
• research.md exists when the SPEC touches existing code
• Annotation cycle completed with explicit user approval marker
• SPEC references existing SPEC-IDs it depends on or supersedes
• Out of Scope section present to prevent scope creep — at least one ### Out of Scope — <topic> H3 sub-heading with a - bullet entry (satisfies the OutOfScopeRule lint)